Office Manager Resume Example
Professional Office Manager resume example with ATS-optimized template. Learn how to showcase your office administration, team coordination, and operational efficiency skills.
Last Updated: 2026-02-02 | Reading Time: 8-10 minutes
Quick Stats
Office Manager Resume Example
Rachel Simmons
rachel.simmons@email.com • (555) 374-8826 • Nashville, TN
linkedin.com/in/rachelsimmons
Summary
Resourceful Office Manager with 5+ years of experience overseeing daily operations for offices with 80-200 employees. Managed $500K+ annual office budgets while reducing overhead costs by 18%. Skilled in vendor management, facilities coordination, and building a positive workplace culture that contributed to a 92% employee satisfaction score.
Professional Experience
- ▸Managed all office operations for a 150-person agency across 2 floors, overseeing a $500K annual facilities and supplies budget
- ▸Reduced office supply costs by 25% ($45K annually) through vendor renegotiation and implementing an inventory tracking system
- ▸Coordinated office relocation for 150 employees within 6-week timeline, achieving zero business disruption and under-budget completion
- ▸Organized 30+ company events per year including all-hands meetings, holiday parties, and team off-sites with budgets up to $50K
- ▸Supported daily operations for an 80-person law firm, managing front desk, mail distribution, and conference room scheduling
- ▸Implemented digital visitor management system that replaced manual sign-in, improving security tracking and reducing check-in time by 60%
- ▸Onboarded 40+ new hires by coordinating equipment setup, access badges, and workspace assignments with IT and HR teams
Education
Certifications
- Certified Facility Manager (CFM)
- First Aid/CPR Certified
Core Competencies
Why This Resume Works:
- Quantified achievements with specific metrics
- Keywords match common job descriptions
- Clean, ATS-compatible formatting
- Strong action verbs throughout
How to Write a Office Manager Resume
Professional Summary
Highlight the size of office managed (headcount), budget responsibility, and key achievements. Mention cost savings, culture initiatives, and any special projects like office relocations.
Work Experience
Quantify everything: budget sizes, headcounts supported, cost savings, events organized, and process improvements. Office Managers who show business impact beyond basic admin tasks stand out.
Skills Section
Include both operational skills (budgeting, vendor management, facilities) and people skills (culture building, onboarding coordination). Technology proficiency with office and HRIS tools is increasingly important.
Action Verbs for Office Managers
Office Manager Resume Keywords
These keywords appear most frequently in Office Manager job descriptions. Include relevant ones in your resume:
Technical Keywords
Office AdministrationFacilities ManagementBudget ManagementVendor ManagementInventory ControlSpace PlanningWorkplace SafetyEmployee OnboardingRecords ManagementProcurementIndustry Keywords
Workplace OperationsOffice CultureEmployee ExperienceHybrid WorkplaceCorporate EventsCost OptimizationComplianceHealth & SafetyFront Desk ManagementVisitor ManagementTools & Technologies
Google WorkspaceMicrosoft Office 365QuickBooksEnvoyRobinSlackZoomCanvaADPFreshBooksNotionCommon Mistakes to Avoid
Presenting the role as purely administrative
Frame yourself as an operations leader: "Managed $500K budget and 150-person office operations" instead of "handled office supplies and mail"
Not including budget management details
Always specify budget sizes and cost savings. Financial responsibility demonstrates business acumen and readiness for growth.
Omitting culture and employee experience contributions
Include event planning, onboarding programs, and satisfaction scores. Modern office managers are workplace culture builders.
Listing vendor names instead of negotiation outcomes
Show vendor management impact: "Renegotiated 12 vendor contracts, saving $45K annually" instead of "worked with vendors"
Office Manager Resume FAQs
How do I show growth potential on an Office Manager resume?
Highlight budget management, process improvement, and strategic contributions. Include metrics that show business impact beyond basic administration. Mention any HR, finance, or operations projects you led.
Should I include event planning experience?
Yes. Event planning demonstrates project management, budgeting, and organizational skills. Include event types, attendee counts, budgets, and satisfaction metrics.
What technology skills should an Office Manager highlight?
Include productivity suites (Google Workspace, Microsoft 365), workplace management tools (Envoy, Robin), basic accounting (QuickBooks), and communication platforms. HRIS familiarity is a bonus.
How do I differentiate myself from an Administrative Assistant?
Focus on management scope: budget responsibility, team supervision, vendor negotiation, facilities oversight, and strategic initiatives. Show that you manage systems and processes, not just complete tasks.
Is the CFM certification valuable for Office Managers?
The Certified Facility Manager credential is valuable if your role involves significant facilities management. For general office management, the CAP (Certified Administrative Professional) is also recognized.
Ready to Optimize Your Office Manager Resume?
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Last updated: 2026-02-02 | Written by JobJourney Career Experts