Administrative Assistant Resume Example
Professional Administrative Assistant resume example with ATS-optimized template. Learn how to highlight organizational skills, calendar management, and office coordination to land your ideal admin role.
Last Updated: 2026-02-08 | Reading Time: 8-10 minutes
Quick Stats
Administrative Assistant Resume Example
David Kim
david.kim@email.com • (555) 733-9014 • Chicago, IL
linkedin.com/in/davidkim-admin
Summary
Detail-oriented Administrative Assistant with 5+ years of experience supporting C-suite executives and managing multi-department office operations. Expert in calendar management, travel coordination, and document preparation, handling scheduling for 4 senior leaders simultaneously. Reduced office supply costs by 20% through vendor renegotiation and procurement process improvements.
Professional Experience
- ▸Manage complex calendars and travel arrangements for 4 C-suite executives, coordinating 30+ meetings weekly across multiple time zones
- ▸Prepare board meeting materials including presentations, agendas, and minutes for quarterly meetings with 15-member board of directors
- ▸Renegotiated contracts with 3 office supply vendors, achieving 20% cost reduction saving $12,000 annually
- ▸Coordinate onboarding logistics for 25+ new hires per quarter including workspace setup, IT provisioning, and orientation scheduling
- ▸Provided administrative support to 6 attorneys, managing filing systems with 500+ active client records and ensuring 100% compliance with document retention policies
- ▸Processed accounts payable and receivable totaling $150K+ monthly, maintaining error-free records for 2+ years
- ▸Planned and executed 8 firm-wide events annually for 60+ attendees, managing budgets averaging $5,000 per event
Education
Certifications
- Certified Administrative Professional (CAP)
- Microsoft Office Specialist - Excel
Core Competencies
Why This Resume Works:
- Quantified achievements with specific metrics
- Keywords match common job descriptions
- Clean, ATS-compatible formatting
- Strong action verbs throughout
How to Write a Administrative Assistant Resume
Professional Summary
Highlight the level of executives you support, the volume of scheduling you manage, and a key efficiency improvement or cost savings you achieved. Show that you are proactive, not just reactive.
Work Experience
Quantify your scope: number of executives supported, meetings scheduled, events coordinated, and budgets managed. Include process improvements, cost savings, and any systems you implemented or streamlined.
Skills Section
List office software suites and specialized tools first. Administrative roles require proven proficiency with Microsoft Office, scheduling platforms, and expense management tools. Pair these with organizational and communication soft skills.
Action Verbs for Administrative Assistants
Administrative Assistant Resume Keywords
These keywords appear most frequently in Administrative Assistant job descriptions. Include relevant ones in your resume:
Technical Keywords
Calendar ManagementTravel CoordinationDocument PreparationMeeting CoordinationOffice ManagementExpense ReportingVendor ManagementRecords ManagementData EntryFiling SystemsIndustry Keywords
Executive SupportOffice AdministrationCorporate OperationsFront OfficeC-Suite SupportCross-Functional CoordinationOffice ProcurementTools & Technologies
Microsoft Office 365Google WorkspaceSAP ConcurQuickBooksSharePointCalendlyDocuSignSlackZoomTrelloCommon Mistakes to Avoid
Describing the role as just "answering phones and filing"
Reframe as "Managed multi-line phone system handling 80+ daily calls" and "Maintained digital filing system with 500+ records ensuring 100% compliance"
Not quantifying the scope of your responsibilities
Include numbers: executives supported, meetings coordinated weekly, budget amounts managed, events planned, new hires onboarded
Omitting process improvements or cost savings
Administrative assistants who improve processes stand out. Include any vendor negotiations, system implementations, or workflow changes that saved time or money
Administrative Assistant Resume FAQs
How do I make an Administrative Assistant resume stand out?
Quantify your contributions beyond basic duties. Instead of listing tasks, show impact: cost savings, efficiency improvements, and the scope of your responsibilities. Highlight executive-level support, event coordination, and any systems you introduced.
What software should an Administrative Assistant know?
Microsoft Office Suite is essential, especially Excel and Outlook. Also highlight experience with Google Workspace, scheduling tools like Calendly, expense platforms like SAP Concur, and collaboration tools like Slack and SharePoint.
Should I get a Certified Administrative Professional (CAP) credential?
The CAP credential from IAAP can differentiate you, especially for executive-level roles. It demonstrates mastery of office management, communication, and organizational skills. Many employers prefer or require it for senior admin positions.
How do I transition from Administrative Assistant to Office Manager?
Emphasize leadership experience like training new hires, managing vendors, and coordinating across departments. Show budget management and process improvement skills. Consider pursuing the CAP certification and taking on project management responsibilities.
Is administrative experience relevant for other career paths?
Yes. Administrative experience builds transferable skills in project coordination, communication, and organizational management. Many professionals transition from admin roles into HR, operations, event planning, or project management.
Ready to Optimize Your Administrative Assistant Resume?
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Last updated: 2026-02-08 | Written by JobJourney Career Experts